Forms, Reports & Applications for Districts

Per Illinois School Code (105 ILCS 5/10-10), the Board of Education (BOE) shall notify the Regional Superintendent within five (5) days of the occurrence of any vacancy on the BOE. Please complete the form below (Section 1 and 2) to notify NCISC when a Board vacancy occurs.

The BOE has sixty (60) days to fill the vacancy by appointment until the next regular school election. If the BOE fills the vacancy, please provide the information about the person appointed in the form below (Section 3) and email the information on district letterhead about the new Board member to NCISC Executive Director, April D. Jordan, Ed.D., ajordan@ncisc.org.

Failure of the BOE to fill the vacancy within 60 days of the Board member's resignation, will result in the Regional Superintendent filling the seat within an additional thirty (30) days. Please email NCISC Executive Director, April D. Jordan, Ed.D., ajordan@ncisc.org at the sixty (60) day mark to initiate her seating of a new BOE member.

Complete a Bus Accident Report Form when reporting a school bus accident that involves your district’s transportation services, whether provided internally or through contractual services.

Bus Accident Report form

Please scan the completed form, along with a copy of the police report, and send via email to:  Lydia Cruz at lcruz@ncisc.org

Or mail via USPS to:

North Cook Intermediate Service Center
Attention: Lydia Cruz, Bus Driver Training Coordinator
1001 E. Touhy Avenue, Suite 200
Des Plaines, IL  60018

Do not submit this form to the Illinois State Board of Education. Send it to North Cook ISC. If you have questions about bus accidents, please contact Lydia Cruz at lcruz@ncisc.org.

Pursuant to the Firearms Owners Identification (FOID) Card Act, when a student or other person demonstrates threatening physical or verbal behavior determined to pose a clear and present danger to themselves or others, school administrators must submit a report to the Illinois State Police (ISP) within 24 hours of the incident. This reporting process is intended to identify and prevent individuals who pose a clear and present danger from legally accessing firearms or firearm ammunition by revoking the individual’s FOID Card or preventing them from obtaining a FOID Card in the future. Reports should include specific details, dates and times, as well as the names and contact information of any witnesses.

You can find additional information about Clear and Present Danger reporting,  on the Illinois State Police’s Office of Firearms Safety website. Detailed information also is included in the ISP fact sheet below: 

Clear and Present Danger Reporting Instructions

If you need emergency assistance related to Clear and Present Danger Reporting during normal business hours, contact the  Director’s Office of Firearms Safety at ISP.OfficeofFirearmsSafety@illinois.gov.   If you need emergency assistance after normal business hours, contact the Illinois State Police, Statewide Terrorism and Intelligence Center at 877-455-7842. 

This procedure is a crucial tool to keep guns out of the hands of those who might use them to hurt themselves or our students and educators.

You can find the e-Learning Plan requirements according to Illinois School Code (105 ILCS 5/10-20.56 Sec. 10-20.56 - E-learning days) in the form below. 

ISBE e-Learning Verification Form

Complete the top portion of the form and send it with a copy of your district's e-Learning Plan to:

April D. Jordan, Ed.D.
Executive Director
North Cook Intermediate Service Center
ajordan@ncisc.org

Dr. Jordan will verify that the plan addresses the 12 requirements listed in the body of the form. Once verified, the Executive Director will sign the form and return it to the district Superintendent for final execution. Then, annually, for three years, the Executive Director will verify the plan. 

Resources: 

• Find answers to many questions on the ISBE website
• Find information about online and blended resources from the LTC
• If you have further questions, contact April Jordan, Ed.D. at ajordan@ncisc.org. 

In the event of a fire at a public school outside of Chicago, school district officials should complete the School Fire Report Form as soon as it is reasonable to do so.

School Fire Report Form

Please submit completed form to SFM.FirePreventionAA@illinois.gov or mail it to: Office of the State Fire Marshal, Division of Fire Prevention, 1035 Stevenson Drive, Springfield, IL 62703. 

You must submit your Teacher Institute (TI) Day application at least 30 days prior to a scheduled Institute Day. A district is allowed up to four TI Days per school calendar year and they must be labeled as "TI" on your Public School Calendar submitted to IWAS.

Make sure your institute day advisory committee complies with the criteria outlined in Illinois School Code 105 ILCS 5/3-11. The advisory committee must be composed of 50% teachers, 25% school administrators, and 25% school service personnel. 

In addition: 

• The district superintendent must approve all applications before they are submitted.
• The Institute Day agenda must be uploaded to the online application. Five hours of professional development must be clearly outlined and excludes time for registration, meals, snacks or breaks.

Complete the appropriate online form -- be sure to click the SUBMIT button at the bottom of the form.

Districts must share their unenrollment lists with NCISC quarterly on the first school day of October, January, April and July. This requirement does not pertain to students who have transferred, been expelled or withdrawn from the district. The report includes the names and addresses of students formerly in attendance, the names and addresses of persons having custody or control of the students, the reason (if known) that the students are no longer in attendance and the date of removal from the attendance rolls. The list must also include the names of: students whose withdrawal is due to extraordinary circumstances, including but not limited to economic or medical necessity or family hardship, as determined by the criteria established by the school district; students who have re-enrolled in school since their names were removed from the attendance rolls; any students certified to be a chronic or habitual truant, as defined in Section 26-2a; and students previously certified as chronic or habitual truants who have resumed regular school attendance. 

Report of Students Removed from School Rolls (105 ILCS 5/26-3a) Form

Please fill out the form and email to:

Adriana Chavez
Attendance Program Manager
achavez@ncisc.org